Data Entry & CRM Cleanup That You Can Actually Trust
Duplicates, missing fields and outdated records make reporting useless and waste hours every week. We audit, de-duplicate, enrich and standardize your data, then set simple rules to keep it clean going forward.
Get a free data audit“For the first time our CRM is something we trust. Reporting is clean and the team got hours back every week.”
How We Clean Your Data
A structured three step cleanup that leaves you with a database your team can rely on.
Audit
We review every record, find duplicates, spot missing fields and flag data that is outdated or clearly wrong.
Clean and enrich
We merge duplicates, fix formatting, standardize field names and fill the gaps with fresh researched information.
Standardize and maintain
We agree naming conventions and simple entry rules, then hand back a clean database with documentation your team can follow.
Is Your CRM Full of Junk?
Facing any of these?
- Duplicate contacts everywhere
- Missing emails and phone numbers
- Outdated job titles
- Inconsistent company names
- Reports you cannot trust
- Hours lost on manual fixes
- No data entry standards
- Leads sitting unassigned
We have the fix
We work through the database record by record. Duplicates are merged, fields are standardized, missing data is researched and added, and outdated records are corrected or archived. Then we set simple rules so it does not fall apart again a month later.
- 100% of records reviewed
- Duplicates merged not just flagged
- Missing fields researched and filled
- Simple rules to keep it clean
What Data Cleanup Includes
Data entry
Accurate manual entry from any source into your CRM or sheets.
Web research
Missing contacts, companies and details researched and verified.
De-duplication
Duplicate records identified, merged and safely removed.
Standardization
Consistent naming, formatting and field structure across the database.
Enrichment
Roles, company size, industry and contact details added where missing.
Documentation
Clear rules and a short guide so your team keeps the data clean.
Kocid vs The Alternatives
| What you get | Kocid Solution | In-house admin | Generic VA |
|---|---|---|---|
| Turnaround | 2 to 3 weeks | Ongoing, slow | Varies |
| De-duplication | Merged properly | Manual | Often missed |
| Data enrichment | Included | Extra tools | Not included |
| Verification | Multi step | Basic | None |
| Standards documentation | Included | Rarely | No |
| B2B data experience | Specialist | General | General |
| Monthly cost | From $300 | Salary | $400 to $900 |
Data Cleanup Success Stories
Data & CRM FAQ
Which CRMs do you work with?
HubSpot, Pipedrive, Salesforce, Zoho and most common tools. We can also work directly in Google Sheets or Excel.
Is my data safe?
Yes. We work under access you control and can sign an NDA before starting. Access is removed as soon as the project ends.
How long does a cleanup take?
Most projects finish within two to three weeks depending on database size and how much research is needed.
Do you delete records?
Never without approval. Duplicates are merged and questionable records are flagged for your decision before anything is removed.
Can you keep it clean afterwards?
Yes. Many clients keep us on a small monthly retainer for ongoing entry, enrichment and maintenance.
What does it cost?
Small cleanups start from $300. Larger databases are quoted after a free audit of your current data.
Get a database you can actually trust
Send us a sample of your data and we will audit it free, then show you exactly what we would fix.
Book Your Strategy Call